When it comes to your CV looks really do matter.
You need to put together a CV that is attractive, informative and attention grabbing. It must be loud and clear in showing off your most relevant skills, qualifications and competencies.
Recruiters do not read CVs - they scan them
This is something that many people do not seem to realise. Initially a Hiring Manager who is going through a pile of applications will only briefly glance at them. If one attracts their attention, and they like what they see they put it to one side, to read later. It's therefore vital that you put together a CV or resume that sets you apart from everyone else.
Administration is the oil that keeps a workplace running
An administration department underpins the way in which a modern office works and is the backbone of an organization. It is the cog that keeps all the other wheels turning, providing the procedures, processes and structure by which other functions operate. Without an effective administration, an organization would not run professionally and smoothly. Indeed, good office administration is one of the key elements associated with a high level of workplace productivity and efficiency.
Administrative staff assist managers to deal with those admin tasks that they don’t like or don’t have the time to do, allowing them to focus on doing what they do best. They stop senior managers from being overwhelmed by clerical tasks by doing the necessary but time-consuming ones for them.
CV & RESUME EXAMPLES FOR VARIOUS ADMINISTRATIVE JOB ROLES
Administrative Assistant resume
Administrative Clerk resume
Clerical Officer CV
Company Secretary CV
Corporate Receptionist resume
Data Entry CV
Dental Office Manager resume
Document Controller CV
Entry Level Administrative Assistant resume
Graduate Secretary CV
Housing Officer CV
HR Advisor CV
HR Assistant CV
HR Executive resume
HR Manager CV
Human Resources resume
Human Resources Assistant resume
Human Resources Manager resume
Human Resources Officer CV
Legal Secretary CV
Medical Office Manager resume 1
Medical Receptionist CV
Medical Secretary CV
Office Administrator resume
Office Assistant resume
Office Coordinator resume
Office Junior CV
Office Manager CV
Personal Assistant CV
Secretary resume template
Student Entry Level Office Assistant resume
COVER LETTER EXAMPLES FOR VARIOUS ADMINISTRATIVE JOB ROLES
Administrative Assistant cover letter
Administrator cover letter
Business Office Manager cover letter 1
Corporate Receptionist cover letter
Document Controller cover letter
Head of HR cover letter
HR Assistant cover letter
HR Executive cover letter 1
HR Manager cover letter
Human Resources Assistant cover letter
Legal Secretary cover letter
Office Assistant cover letter
Office Coordinator cover letter 1
Office Junior cover letter
Office Manager cover letter
Paralegal cover letter 1
Secretary cover letter
Receptionist cover letter
FREE FULLY EDITABLE & DOWNLOADABLE MS WORD COVER LETTER TEMPLATES
Administration CV template download 1 A stylish single page design with a border around it.
Administration CV template download 2 Professionally laid out two page resume.
Administration CV template download 3 A unique one page resume design.
Administration CV template download 4 A one page modern looking resume format.
Administration CV template download 5 A two page resume design that has room for multiple employer listings.
Administration CV template download 6 A two page skills based resume layout (functional design).
Administration CV template download 7 One page skills focused resume.
The importance of a quality CV
Having a good CV is an essential tool for job hunters. The professionally written administration CV templates on this page will help you write perfect CVs suitable for a wide variety of administrative jobs. The examples are well laid out, easy to read and can be adapted individually for specific office based positions i.e. clerical, receptionist or secretarial. Focus on your:
- Clerical and administrative experience.
- Your knowledge of office procedures.
- Word processing, typing & IT skills.
- Ability to maintain filing systems, manage diaries and any document controlling skills.
Use the resume samples below as a guide to show off the qualities, qualifications and potential that employers look for in administrators. Improve your chances of getting an interview by discovering how to clearly demonstrate your ability to organize resources, handle documents and also devise, manage and maintain office systems. Learn how to target your CV by using attention grabbing action words and phrases that will further emphasis to a company your ability to provide excellent administrative support to any office or department.
Administration Crossword template
Buy the editable versions of this template for
PROFESSIONALLY DESIGNED ADMINISTRATION CV EXAMPLES
Click on the images below to see the full PDF version. If you would like the fully editable MS Word versions of the CV templates below then you can purchase all of them for ONLY £5. Click here Administration CV template purchase for more details.
|Administrative Assistant CV||Administrative Assistant Resume|
|Company Secretary CV||Data Entry CV|
|Document Controller CV||Housing Officer CV|
|HR Advisor CV||Human Resources CV|
|Legal Assistant CV||Library Assistant CV|
|Office Junior CV||Office Manager CV|
|Paralegal CV||Payroll CV|
|Personal Assistant CV||Receptionist CV|
Another free and related downloadable CV and cover letter templates:
Survey coordinator CV template
Entry level Administrative Assistant resume that is ideal for a student or someone with no work experience.
Entry level Clerk resume that is ideal for a student or someone with no work experience.
Entry level Medical Receptionist resume that is ideal for a student or someone with no work experience.
Entry level Office Assistant resume that is ideal for a student or someone with no work experience.
Entry level Personal Assistant resume that is ideal for a student or someone with no work experience.
WHAT TO PUT IN YOUR CV WHEN APPLYING FOR AN ADMIN ROLE
Demonstrate that you understand the general concepts of Administration, and that you can provide both clerical and administrative support to professionals, either as part of a team or individually. In addition to this and on a more practical level show that you are able to remain focused when doing boring repetitive tasks and furthermore can spend long hours sitting and using office equipment and computers.
Examples of what to put in your CV
Below are prewritten examples of administrative duties and office skills that you can put in your CV. When writing these try to show that you understanding the clerical functions and roles within an office set up and how they all interact with each other.
Work duty examples
- Making sure that key records, files and documents are easy to locate.
- Ensuring that administrative processes run smoothly behind the scenes of a busy office.
- Producing complex written reports and business documents
- Carrying out various routine administrative duties such as printing, photocopying and faxing.
- Creating branded business Word documents and templates.
- Sending quotes, invoices and statements to customers, partners and colleagues.
- Organising to do lists of key duties that have to be performed.
- Updating telephone and contact lists on a regular basis.
- Making sure the company complies with all administrative related statutory and legal requirements.
- Coordinating staff coverage for the office.
- Creating and uploading content to social media accounts and platforms.
- Circulating documents to work colleagues via the internal post and email.
- Making sure that office equipment is maintained and in good working order.
- Accurately recording office and administrative expenditure.
- Ensuring that confidential and sensitive documents are not left lying around and instead are properly filed way.
- Organising the office layout in a way that helps ensure administrative efficiency.
- Managing and executing the filing, storage and security of documents.
- Managing the repair and maintenance of computer and office equipment.
- Issuing permits to visitors who come to the office.
- Maintaining alphabetical, index, and cross-reference files.
- Complying with all office related safety instructions and regulations.
- Preparing meeting rooms with newspapers, flipcharts, refreshments and notepads.
- Promptly report all safety hazards and unsafe working practices to the Office Manager.
- Updating office safety and procedure manuals and brochures with any new regulations.
- Answering the telephone and dealing with all over the phone enquiries.
- Planning office social events such as company lunches, staff birthdays and going away parties.
- Resolving routine administrative problems so thoroughly that they do not reoccur.
- Providing individual administrative support to specific executives or senior managers.
- Welcoming visitors to the office in a polite and professional manner.
- Ensuring that there is an adequate supply of necessary stationery and stock within the office.
- Making sure all the software licenses are up to date on the office computers and laptops.
- Screening phone calls to identify unwanted sales calls.
- Providing advice to colleagues and senior managers on complex administrative matters.
- Performing data inputting duties on various computer spreadsheet programs.
- Scheduling appointments for visitors and senior managers.
- Ordering stationary and office supplies when they are running low.
- Preparing the agendas for upcoming meetings then distributing those to attendees.
- Maintaining and coordinating MS Outlook calendars.
- Making sure the office and reception area is always clean, tidy and presentable.
- Making sure that all files are properly labelled so they can be easily identified.
- Preparing correspondence and documents from digital dictation.
- Ability to produce consistently accurate administrative work even whilst under pressure.
- Handling office based requests for information and data.
- Competently using a wide range of specialist office management software.
- Familiarity with legislation relating to the areas of employment, equality and diversity and data protection.
- Able to identify any gaps and errors in an existing administrative system.
- Improving administrative standards by identify weaknesses in an existing set up.
- Keeping office wastage to an absolute minimum.
- Develop appropriate office management strategies.
- Able to maintain a high level of accuracy for long periods of time in tasks that are tedious and repetitive.
- Quickly responding to and resolving any administrative problems that are brought to my attention.
- Creating and modifying professional looking documents using Microsoft Office.
- Fully understanding the key role that an Administrator plays within a company.
- Working collaboratively to support the efforts of fellow office team members.
- Training work colleagues in how to use office equipment like scanners or photocopiers.
- Identifying opportunities for administrative improvement.
- Streamlining office procedures to make them more efficient.
- Proficient in MS Office applications such as Excel, Word and Access.
- Correcting spelling and grammar mistakes in documents.
- Accurately inputting, managing and manipulating large volumes of data.
- Attending training sessions or meetings as and when required.
- Replacing antiquated office equipment with more efficient newer technology.
- Colour coding files to make it easier for other office staff to quickly find documents.
Show that you can reduce the operating costs of the practice. Here are some examples;
- Controlling costs and trimming unnecessary expenditure wherever possible.
- Accurately recording office expenditure so that you know what is going in and what is going out.
- Helping the practice get more for its money from external service providers i.e. insurance companies.
- Cutting costs by turning off unused lights and power strips at the end of the day.
- Taking advantage of any free IT services and storage space.
- Reducing unnecessary printer, toner cartridge and copier expenses.
- Negotiating better deals with existing office equipment suppliers.
- Searching for and finding low price guarantee and more competitive office equipment suppliers.
- Carrying out office "clean-up days" to unearth forgotten or misplaced supplies.
Areas of Expertise
Use one or two words to describe your office based skills, here are some examples;
- Administrative processes
- Audio dictation
- Audio typing
- Booking dinners
- Business administration
- Business support
- Business travel
- Calendar scheduling
- Copy typing
- Corporate governance
- Data entry
- Data mining
- Data protection
- Diary assistance
- Diary management
- Diary systems
- Directory maintenance
- Distributing memos
- Distributing papers
- Document control
- Document management
- Drafting correspondence
- Errand running
- Invoice management
- Invoice tracking
- IT skills
- Managing diaries
- Minute taking
- Office audits
- Office management
- Office security
- Organising paperwork
- postal mailings
- Reception services
- Reception support
- Record keeping
- Report writing
- Scanning documents
- Scheduling meetings
- Secretarial services
- Switchboard duties
- Telephone answering
- Ticket booking
- Travel arrangements
- Typing correspondence
- Visitor management
- Word processing
More CV template examples
Cover letter examples
Copyright information - Please read
© These administration CV template examples are the copyright of Dayjob Ltd 2010. Job seekers may download and use this CV example for their own personal use to help them create their own CVs. You are most welcome to link to this page or any other page on our website. However these CVs must not be distributed or made available on other websites without our prior permission. For any questions relating to the use of this CV template please email: firstname.lastname@example.org.
27 Colmore Row
Birmingham, England B3 2EW
Cell: 07956 654 32
Energetic, motivated Personal Assistant who is highly organised and skilled at balancing the needs of clients in both personal and professional capacities. Strong work ethic and positive attitude. Highly effective in fast-paced work environments. Accurate, assertive, and adaptable. Accustomed to working with busy business professionals both in an office setting and from home. Experience with wide range of clients including estate agents, authors, company presidents, and doctors.
Fluent in French
iPhone and Android savvy
Marketing and promotions
Screens calls properly
Accurate and detailed
November 2008 to Current
VAssist Birmingham, England
Handle incoming and outgoing correspondence, including post, email, and faxes.
Screen telephone calls and inquiries and directed them as appropriate.
Coordinate overnight travel arrangements and accommodations.
Organise personal and professional calendars and supplied reminders of upcoming meetings and events.
Create expense reports using Microsoft Excel spreadsheets.
Type documents, updated websites, and compiled information for meetings.
January 2006 to August 2008
Bella Moore, Author Birmingham, England
Coordinated busy calendar of book signings, author appearances, and interviews.
Maintained household inventory and appointment schedules.
Checked post, shopped for groceries, and handled banknote payments.
Researched and collected options for the best pricing on hotels, flights, and home furnishings.
Created presentations using Microsoft PowerPoint.
Conducted extensive on-line and phone research.
September 2002 to December 2005
Jack Moore, Estate Agent Birmingham, England
Organised and prepared residential properties prior to high net worth clients’ arrival.
Ran errands, including grocery shopping and picking up dry cleaning.
Attended business meetings and took meeting minutes.
Organised work projects around client’s house.
2002 Rainer Community College Birmingham, England
Administrative Assistant Programme
Coursework in Office Accounting, Computer Applications, Spreadsheets, Business Communications, Composition,
Keyboarding, Office Techniques, Strategies for Success, Career Skills, Word Processing, Information Processing